2010 Carnival Committee Assignments
Accounting - Orlando Castro
(Norma, Martha, Jackie)Writes checks, makes deposits
March 18
Send form for permit to solicit 15 days prior to soliciting
Report of Results of Activity year prior
Oct 13
Petty Cash needed $5k to Jan, get checks
Acquisitions (rentals) - Need a Coordinator
Needs a coordinator, see Chair
Art & Decorations - Maria Briones, Ellie Day, Fr. Wayne, Amy LoDevico
June 15
Have posters and fliers ready to go to print
Chair 2010 Valerie Milano - Will need a coordinator for 2011
May 06
Give Kemsley copy for posters and ask for pre-sale tix by July
May 20
Get report from Ent. committee, Plot Plan, Raffle & Solicitations
June 24
Get report from Entertainment committee
July 1
Ad in bulletin for Collectors, Loteria. Drop banners for date change
July 26
Get reports from Solicitation, Food/Warehouse, People Power Promotions meeting
August 7
Send Kemsley power list
Sept 2
Get reports from Food, Publicity, Solicitations, Religious Ed/School, People Power, and Raffle reports
Sept 25
Place orders Tent Co.
Sept 30
Entertainment report, Get shot glasses for:
Chris, Wayne, Ellie, Rosario, Coco - have
Everyone else bring theirs ie; Carlos, Mike, Sue, Augie, Me, Carmen,
Scott, Jan, JM, Tyrone
Order all other rentals ie. Waste bin
Oct 9
Food chair report to go over food buying, Order 60 rolls tickets
Oct10
Kemsley parks 3-4 trailers @ 3pm use Cassil gate.
Order helium tanks, cones and barricades
Order ice; 600 pounds 8/763-2237 to be delivered Fri. after beer truck
Oct 12
Final meeting 6:30 in Auditorium (attendance of all committee heads Mandatory) Joyce Marie delivers passes, Isabel has keys, Last day Social Services
Oct 13
Padlocks on Parish Center and Warehouse
Teachers vacate rooms 1, 2 & 3
Entertainment - Carmen Chavez
(Arturo, Maria, Connie, Yanalte, Tequila)
June 24
Give report to chair
Aug 30
Finalize talent & order posters for delivery next month
Designer: Matias Moontan Creations 818-703-2829
matias@moontancreations.com
Possible new underwriter Manwell Escobar
Sends to Martin Svallos 818-703-2829 to print.
Fliers: Roberto Kagan 818-985-6886 5,000 =$260.
Last I heard Sara Garibay wants Alicia Juarez to perform with mariachi, David Portos 562-318-5551 $700/hr. (2 hr. min) needs limo or nice vehicle.
Acts should never run more than 40 min.
Sept 25
Talent should be booked, begin VIP pass production
Order tent for VIP's - Tent Co. 323-735-6394 Neita 5001 W. Exposition blvd. (1 blk E. of La Brea) Mon-Sat. 9am-5pm
Contact Dean Jackson - parishioner that works @ Paramount to see if we can get stage again 323-509-7275. We have to provide stake bed to p/u and deliver back to Paramount. Must use our crew to set up and tear down as well. Stage should be delivered by Friday morning to have DJ equip and backdrop set up I usually ask Mike Porter to let us borrow his stake bed. He also gets us someone to hang backdrop which is stored in Parish Center basement. Mike Porter mike@portersemail.com (323) 851-8222
Order cones & 30 barricades 6640 Romaine (talk to Scott, Negro or Gus)
Sept 27
Posters should be delivered
Sept 30
Give report to chair
Oct 15
6pm DJ in to set up (Poncho?) (Poncho charges for lights: $675 3 days @ $225. For sound $1800. 3 days @ &600. Inc. drums, guitars, bass, mics, keyboards) p/u stage (2 ½ hrs. to be complete) from Paramount. Needs to be set up by 3pm
Hang back drop
You need to designate hospitality backstage and on Selma, do you have your VIP passes?, security - Gus Chavez guschavez@sbcglobal.net, 213-387-8950. Decorate tent. Get tables from container. Perhaps use chairs from auditorium. Do you want the separate raffle ticket booth? Do you want to sell raffle?
P/u cones and barricades. Rope off Selma for entertainers
Food Warehouse - Rosario Ramirez
(Coco, Carlos & Yesinia Ortiz, Rafael & Evelyn, Sylvia Solis)
July 26
Give Chair report
Sept 2
Give chair report
Sept 30
Order all food
Oct 9
Order food for Pupusa
Oct 13
Get checks and/or petty cash from Orlando
Plantains and veges delivered to Room 1
4pm Pupusa starts prep in school
P/u Costco order
Villalobos delivers
Virginia starts to distribute food
Oct 14
Chicken & meat in
Corn in room 2 - afternoon
Villalobos delivery
Oct 15
9am Rick Enterprises to deliver griddles & 2 deep fat fryer
All other food inc. vegetables and meat to be delivered
Games - Carlos Rubalcava
Oct 13
Goldfish: Order 300 fish - Pedro Marroquin - Youth Group
Loteria: - Padre Renovados - Irving & Magnolia Rios
Rollerball: - Hugo and Raquel Hernandez (Michael Malone should ordain)
LA VOICE - (Paula Perry, Juan Carlos Aguilar, Manny and Cecilia)
People Power - Carol Kozeracki and Suzanne Jones
April 29
Send out plea for help in bulletin for 1 mo. only
July 22
Give chair report
Aug 30
School starts; send letters to parent's re-carnival volunteering
Sept 2
Give chair report
Sept 5
School student enrollment official, get copy to start assigning
Sept 16
Back to School Night Aud. (6:30 pm)
Sept 18
8:30am CCD Parent meeting eng. 10:30 Sp.
CCD 1st class
Sept 30
Send list of volunteers for name tags and parking passes to Joyce Marie
Oct 9
Volunteer Sunday
Oct 13
School people power needed 9:30am-4:30am
Oct 15
Need help to unload & organize Warehouse
Oct 17
Sunday - Need ticket seller and Collectors Galleria to come in @ 8am
Permits - Scott Milano
July 31
Complete revised plot plan
Aug 15
Submit plot plan to Fire Dept. for approval
Aug 21
Send approved plot plan to Kemsley
Aug 30
Apply for ABC license
Sept 15
Submit application and paperwork for Police Dept. permit
Send Garcetti & Selma school parking letter (new principal, Michelle Whitmore)
(Need proof of ins. from Norma)
Sept 20
Follow-up call re: parking lot
November
Fill out 2010 carnival city forms no later than 11/15
Program Book - (Yulanda)
Oct 7
Deadline for all ads in program
Promotions/Publicity - Need a Coordinator
July 1
Put ad in bulletin for Collectors Galleria, Spanish Loteria.
Drop banners for date changes to D'Ziner and have Sylvia SanMiguel change the homemade ones
Put ad in bulletin for Collectors Galleria, Spanish Loteria.
July 15
Send letter to other churches to begin selling 7/24th announce in their Bulletin. Send letters to local businesses to ask if we can put our posters in their windows. P/u banners @ D'Ziner
July 22
Give Chair report
Aug 7
Hang banners and signs
Sept 2
Give chair report
Sept 5
Submit newspaper ads/listings. Norma send deanery 14 churches (21) press release
Sept 10
Chamber deadline for hard copy insertion
Sept 16
Send out plea for help in bulletin for 1 mo. Only.
Sept 25
Print up flyers, put on bulletin, Media Guide ad sales Sunday
Sept 27
1,200 entertainment posters delivered
Oct 7
Email flier to all friends.
Publicity letters out, Chamber & Kerry's Hwd Happenings newsletter online Insertion
Oct 10
Finalize program and take to printer
Raffle - Orlando
(Norma & Martha)
Jan 28
Order Raffle tix - 1 sided 6,000 books(10 yellow) 3-4 wk. turnaround
Dillingham Tickets
Other parish sales
July 26
Raffle tix sales @ mass & Start Kemsley presales send raffle ticket letter to parishioners
Sept 8
Raffle tickets to school
Sept 11
Raffle tickets to CCD students
Oct 8
1pm deadline school raffle tix in-school assembly raffle ticket seller winner announced
Runner - Need a Coordinator
Helium tank, propane, warehouse runs,
Security - Isabel Avina, Gus Chavez, Bobby Alvarez
Oct 13
6:30am-9am keep cars off upper lot - Kemsley begins ride set up 9am-4pm
Oct 14
Manny 6:30-9am till Kemsley arrives school traffic, then noonn-4pm. Parish Center security and front lot keep locked Thursday overnight
Oct 15
Friday overnight
Oct 16
Saturday overnight
Set Up - Carlos Rubalcava
Tyrone n/a Tues. and Thurs. afternoon and Sat. AM
Oct 10
Rope off basketball court
Oct 13
Put up No Parking signs - rope off lot, Clean and move refrigerators to room 1 inc. Tyrone's and Parish Center. Padlocks on room 1. Cover on classroom floors
Clean propane tanks 10am propane tanks to be filled
Ed Collins in to repair popcorn machine and bring inventory (may include burger, oil & French fries)
School closes ½ day
School paper prods. delivered
Needs Social service crew AM
Put carpeting for Cooking area and Collectors
P/u cones & 30 barricades 6640 Romaine
Get ice, water and lunch (subway sandwiches) for workers
8th graders @ noon, decorate
Kemsley begins ride set up 9am-4pm upper lot
By noon should have W. side game & food booths set up
Need areas cleared out for Carnival staging
Oct 15
Set up shelves & tables for Collector's
P/u stage (2 ½ hrs. to be complete by 1pm) & Chairs, warmers? from Paramount. Needs to be set up by 3pm
12:30pm Pick up walkie-talkies and voice amps:(reserved 27 walkie talkies w/surveillance kits, 2 voice amps) Walkie talkie disbursements: 2 LAPD w/2 headsets ,6 Security w/4 headsets, 5 Jan w/3 headsets, 2 Valerie, 2 Carlos, 1 People Power Booth, 3 warehouse, 1 rectory, 1 extra for breakdowns, 2 for Entertainment, 2 Gus
10-4 Galarza in
Need tables from parish center for raffle area, organize school carnival paper Prods.
Need mostly men for set up, too many women, should have cold drinks & Pizza available
The Tent Company - 213-735-6394 C.O.D. Delivery of 35 umbrellas & stands, tent
Hang back drop Arnold
Continue to set up shelves
Finish Ticket booth set up & lighting
Install electrical for beer garden, TV & stage
Clear liturgy office for Jan
2pm Ice delivery
Get helium tanks before noon (deliver to auditorium) 1pm Make double balloon arch to be hung before opening. 30 ft of rope for margarita area, 20 ft. for entrance on Selma
3pm start balloon arch & Decorations
Roller ball set-up Jose Pulido
Waste Bin to be delivered
Set up all existing pop up tents
Early AM Beer truck arrives then ice COD
Oct 16
Security (see colored schedule)
Rosario in 10am
Coco out to buy - call him with needs
Coco in 8pm
3pm p/u Yum Yum donuts (Melrose & Highland)
4pm p/u Starbuck's (Highland & Franklin)
4pm Carlos and Yessinia in
Carlos in 11am
Augie in 10am
Val in 11:30
School people power in 9:30am-4:30am
CCD in 1pm
School kitchen open 8am
11am p/u fish 200 (500 too many)
3pm Mobil closes for propane
3pm Burger Captain in
Make copies of TY invite and pass out
Oct 17
Rosario in 8am w/Israel
Val & Carlos in 8am
10am Yessinia in
Coco in 8pm
Need ticket seller and Collectors Galleria to come in @ 8am
9am Augie in
2:30pm lock alley E. side of church
10am Burger Capt. In
10am p/u Starbucks
8pm meeting w/Jan, Carlos, Gary, Bobby, Rosario
Take decorations down after carnival
Security (see schedule)
Oct 18
No School today, begins tomorrow
Raoul helps 8am-5pm - a to do list will be given to him (2 15min. breaks, 1hr. lunch)
2:30 Rosario In
Val in 8am, Carlos in 9am
All fridges to be returned
Sweep trash and p/u
Extra trash bin to be picked up
2pm sharp - return Location sound rentals
Ty disc print post carnival for bulletin
Social Services - Allen Reese and Yolanda Litchman
Sept 30
Call St. Vincent De Paul for pick up on Fri. prior
Solicitations- Yolanda and Yulanda
Dec 28
Find sponsor for raffle tickets $_______ to print
April 15
Go over database, solicitation letter draft meeting. Print letters
April 22
Solicitations stuffing and mailing
July 22
Give chair report
Sept 25
Send Location Sound letter and Jarritos
Sept 30
Milano donation
Need incentives for school and ccd kids ie. Ipod, nano, shuffle itunes card
Oct 12
Jarritos p/u w/guys (call first) 60 cases need 2 trucks 4-5 guys 10a-5p. Call Juan Barahas when on our way 213-595-4606 7400 E. Slauson Ave. Commerce, CA 90040
Website - Chris Porter and Merci Javier
Check requisition
Logos of donors
Proposed meeting dates
Dec 28
Solicitations mtg. to find raffle ticket donor
Jan 28
General meeting of all committee heads
March 25
Solicitations mtg
April 1
Food/warehouse meeting
People Power mtg
April 15
Solicitations mtg
Entertainment meeting
April 22
School/staff carnival mtg
July 22
Solicitation, FoodWarehouse, People Power, Promotions meeting for reports
Oct 7
6:30 pm Meet with Porter & Kemsley (he brings 100 tix to be used as incentives)
7:30 pm LAPD, Acctg. Security
In/Out schedule
Need all food captains schedule
Zoe - Pupusa
Vicky - Latin
Encuentro - Fun Food
Nora - Filipino
MLG - American
Jose Perez - Corn
Cupcakes - Steve - We Need to pick up bottles around 7pm, 9pm, 10pm, closing, to count tickets and settle up each night. They should only take tickets, not cash
Wine, Margaritas give us 20%. Need to pick up bottles around 7pm, 9pm, 10pm. closing, to count tickets and settle up each night. They should only take tickets, not cash
Thank You Reception
Nov 12
Thank you reception 7-11 pm patio
Miscellaneous Notes
Fill out city forms no later than 11/15
Need on call all weekend: electrician, plumber, carpenter
Roller ball leaves materials in Carlos area for day play
For more information, please contact Valerie Milano, Carnival Chairperson, (323) 953-9853